Administrative & Communications Coordinator (part-time) (EXPIRED)

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Administrative & Communications Coordinator (part-time) – Dispute Resolution Board Foundation (DRBF)

Charlotte, NC, USA; ability to work from home and/or co-working space

Duties & responsibilities:
Administrative & Communications Coordinator will report to the DRBF Executive Director and support the activities of the DRBF’s Region 2 Board of Directors (Region 2 includes 500 members located in Europe, Africa, Asia, and South America). Duties to include but not limited to:

• Coordinate Board of Directors and committee meetings, send meeting notices and keep meeting minutes in a timely manner. When needed, serve as coordinator of committee initiatives, such as preparing handbook to support DRBF representatives in other countries, distributing promotional materials to reps, and coordinating the paperwork related to the appointment of Country Reps.
• Coordinate content and preparation of eNewsletters, to be sent a minimum of 6X per year.
• Coordinate articles/papers for publication in the DRBF’s quarterly newsletter and online library.
• Development of materials for marketing/outreach efforts, training workshops, and publications.
• Meeting planning for training workshops, member meetings and conferences. Prepare materials (name tags, evaluation forms, certificates, etc.) and logistics when needed (catering, AV, etc.); plus online registration support, reports, and promotions.
• Development and continuous updating of PowerPoint presentations, flyers, brochures, webinars and other related communication tools, including website and social media sites.

Desired skills and attributes:
• Solid work ethic.
• Proactive and engaged attitude.
• Strong communication skills; ability to effectively listen and understand information/ideas.
• Organized, ability to multitask/work on multiple projects concurrently.
• Ability to work in a collaborative but virtual environment with an international team.
• Strong attention to detail.
• Flexibility/ability to think critically and complete workload under changing priorities.
• Proficient in Microsoft Office (Word, Excel, PowerPoint); Adobe InDesign and Photoshop preferred but not required.
• Familiarity with online marketing tools (Constant Contact, LinkedIn, Facebook, etc.).
• Quick learner of online platforms (Cvent, WordPress, etc.).
• Non-profit administration experience preferred but not required.
• Experience working cross-culturally; second language a plus but not required.

Average 10 hours per week (could grow over time). Flexible hours consistent with Board meeting schedules (primarily daytime hours; Board meets monthly, committee meetings vary). Availability to meet with Executive Director in person on a regular basis.

About the DRBF:
The Dispute Resolution Board Foundation (DRBF) is a non-profit international association of construction industry professionals committed to real-time dispute avoidance and resolution through the use of the Dispute Board (DB) process. The DRBF has over 1,000 members in 70+ countries, representing project owners, contractors, architects, engineers, legal professionals, funding agencies and consultants. The DRBF’s primary activities are training workshops and educational programs to support the effective implementation of Dispute Boards.

How to apply:

To apply, submit cover letter and resume to:
Ann McGough, Executive Director
Dispute Resolution Board Foundation
[email protected]

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