Brokerage Coordinator (Administrative)

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Job summary:
This position provides a variety of administrative and marketing services to brokers on our leasing teams.

This position is onsite in our Uptown Charlotte office.

• Assists broker with deal management, complies back-up documentation and ensures that cost recoveries occur (OTT, Financial Consulting Dept. recoveries) before submission of deals to our Deal Desk
• Tracks all agreements and deals to provide Revenue Accounting with current information with regards to accounts payable and pending items on deals outstanding
• Manages contacts and distribution lists, including database/CRM management (Salesforce)
• Updates marketing deliverables using templates in PowerPoint and InDesign
• Coordinates with Marketing in regards to press releases and other deliverables such as pitches and proposals
• Generates, coordinates, maintains confidential reports, correspondence, presentations and other materials supporting the broker(s) activities with regular direction
• Coordinates broker calendar with clients and project teams as well as takes the appropriate actions to keep projects on schedule
• Performs all general administrative duties as needed possibly to include travel coordination and expense reports
• May assist in updating pipelines for review by broker and submission to local leadership

• Self-motivated, dependable and the ability to work well in a fast-paced team environment
• Strong emphasis on delivery of exceptional customer service and quality
• Possess strong oral and written communication skills
• Maintain a positive and professional attitude
• Strong attention to detail and organizational skills

Background and experience:
Demonstrated experience should include

• Bachelor’s Degree in Business, Finance or Real Estate
• 3+ years’ experience in a professional organization
• Advanced proficiency in PowerPoint
• Working Knowledge of Adobe InDesign
• Experience in Salesforce is a plus

• Strong analytical, planning and problem-solving skills
• Experience and knowledge of Client Servicing
• Project Support
• Teamwork Orientation
• Ability to multitask
• Excellent attention to detail

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