Design Assistant

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Circa Interiors is seeking a highly motivated and organized design assistant to work directly with the owner/lead designer.

Requirements include:
• Organized and methodical
• Excellent verbal and written communication skills
• Experience with all phases of Interior Design
• Must have a mature, pleasant, and professional presence and demeanor
• Interpersonal abilities and experience collaborating in teams
• Must have an easy communication style and work confidently with design staff, vendors, and clientele
• Maturity with a strong commitment and work ethic
• Positive attitude, integrity, and discretion
• Comfortable with uncertainty
• Ability to work well under pressure with changing deadlines while maintaining a high level of accuracy
• Ability to handle complex situations in a fast-paced environment
• Ability to work both independently and in a team environment
• A good foundation in materials, finishes, colors, and furniture selections and specification

Responsibilities Include:
• Partnering with designers in all aspects of space planning and interior detailing within a given project and budget to assure that all FF&E and interior architectural finishes are integrated and documented, ordered, and delivered
• Manage the Principal’s calendar with a keen ability to discern shifting priorities and appointments as appropriate
• Maintain database of client contacts and vendors
• Oversee mail/packages, vendor contracts, and filing systems
• Maintain client and vendor relations, acting as a point of contact as needed
• Assist with research, sourcing, and pricing
• Assist the team and management in maintaining project schedules and deadlines
• Present and communicate design concepts internally and externally, orally and in writing
• Coordination and production of presentation materials in all design phases, including planning, material/ furnishing selection, and presentation
• Sampling, CFA’s and vendor follow through
• Assist with the creation of proposals, POs, and invoices.
• Updating project management software
• Create and maintain design binders
• Assist with creating client presentations
• Update and maintain the resource library
• Errands and general Designer Assistance

Work with designer on concept and design development:
• On assigned projects produce and assist as needed; Conceptual sketches, sources, vendor options, materials, colors, floor plans and all conceptual options and choices for the project
• Enter all product items into the project management system and keep them updated
• Assist designer with quoting and implementation of concepts
• CAD, drafting, sketches, renderings, etc.

Initial client set-up:
• Create project binders or digital folders for new clients/projects
• Create client custom room list
• Create project skeleton in project management software

Assist with client meetings on and off site:
• Accompany designer and CEO to client meetings when necessary
• Take notes, measurements, photos and record details of meetings
• Assist Designer in project concept, assembly and presentation

Design presentation assistance:
• Manage product images (sourcing, scanning, saving and printing)
• Prepare presentations for designers
• Prepare product prints, framing, and other materials needed for presentations

Product sourcing, quoting and pricing:
• Assist in creating proposals or estimates for clients
• When needed, work with Designers on all aspects of sourcing, quoting, specifying and pricing
• Assist in ensuring accurate incoming and outgoing information to and from the vendors

General duties:
• Assist with Installations
• Manage CFA’s and sampling
• Manage all design department filing and binder upkeep
• Update and maintain resource library
• Run errands and provide general designer and expeditor assistance

• Base Salary + Commission
• Benefits package including insurance and 401k


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