Program and Materials Coordinator

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We believe volunteer tutors can be a powerful resource for students if given tools and support, and we believe all children can understand math at high levels. We focus on students who may not have resources to access private tutoring and who qualify as “economically disadvantaged” in school records. To date, 98% of Heart students have met program growth goals, and over 90% of math teachers report that students show an increase in enthusiasm and/or confidence toward academics as a result of the program.


Do you believe all children can be successful in math and school with the right supports? So do we. When you join Heart Math Tutoring (HMT) you will be part of unlocking the powerful resource of volunteer time to make a positive, immediate difference for students, schools, and everyone involved.

About the role:
As part of ensuring high-quality tutoring sessions and a positive experience for volunteers and school staff, Heart Math Tutoring provides a Program Coordinator to each school site. The Program Coordinator is present at their assigned school during tutoring sessions where they assess students and monitor instruction, in addition to providing ongoing training and real-time coaching to tutors. The coordinator is also Heart’s liaison to the school, streamlining communication with teachers and hosting the volunteers. The coordinator will build and maintain relationships across various stakeholders: students, families, tutors, and school staff.

In addition, this role will ensure smooth, high-quality operations for the program team through the management and maintenance of the Materials Room. This will require strong organizational skills, managing inventory, and preparing materials, as needed. This role will support the Program Coordinators & Volunteer Tutors, ensuring students and tutors have successful sessions through preparedness. Lastly, this role offers a part-time commitment of approximately 30-35 hours per week, spanning from August 2023 to May 2024.

• Oversee 50 – 60 students’ growth in math skills and enthusiasm for academics
• Manage and support 50 – 80 weekly volunteers
• Liaise with teachers, school staff, and families

Tasks will include but are not limited to:
• Become an expert on Heart curriculum and assessments
• Deliver initial training and ongoing support and communication to tutors
• Communicate with school staff regarding curriculum, students, and schedule issues
• Communicate with families regarding student and program updates
• Design and maintain schedule of students and volunteers using Salesforce
• Coordinate and complete student assessments
• Attend weekly team meetings and quarterly professional development training
• Conduct weekly inventory of supplies & program materials, and order as needed
• Weekly – print new student and volunteer labels for all school sites
• Replenish supplies & program materials as necessary utilizing the Dropbox files
• Assist in the organization and management of family event supplies
• Maintain organization & cleanliness of materials space and storage
• Oversee mailing for physical lesson guides to virtual tutors
• Other operational and project-based support, as needed

Desired skills and background:
A person who is successful in the role of Program and Materials Coordinator will likely have all or most of the skills/background below, which are listed in order of importance.
• Strong belief that all students can learn and have the potential to perform at or above grade level
• Strong communication and relationship-building skills
• Ability/willingness to quickly build expertise in teaching, learning, and assessing
• Strong organizational skills and attention to detail
• Desire to work with elementary-aged students
• High standards for work product
• Willing to pitch in with many different types of work
• Computer skills and/or ability/willingness to learn programs including but not limited to Word, Excel, email and contact management, Salesforce, file sharing systems (Dropbox and Google Drive), Jamboard, and video-conferencing platforms (Zoom or Google Meets)

Beliefs and interests:
• Makes Student-Centered decisions- Does what is best for students first when conflicts arise. Demonstrates passion for Heart’s specific mission
• Shows Gratitude- Celebrates students/ tutors/ donors/ schools and believes working with those stakeholders is a privilege. Celebrates accomplishments and the opportunity to make a positive difference. Is comfortable with and contributes to culture of philanthropy
• Operates with a Growth Mindset- Constantly learns, grows, and adjusts to best advance our mission. Embraces feedback and opportunities for growth
• Resourceful
• Demonstrates Precision and Professionalism- Gives top-notch service to our schools and volunteers and precise data/transparency to stakeholders
• Values Civic Engagement- Lives out the belief that the community succeeds together by finding ways to volunteer and/or make contributions to the community

To apply:
Submit the following documents using our online application portal.
Resume – standard format including education, work, and volunteer experience.
Cover letter – standard, 1-page format explaining your interest in the role and why you believe you are a good fit.

Hiring timeline:
The position begins August 7th, 2023.

Commitment to Diversity: We believe that our differences make our team stronger, and we also know that our students benefit from working with adults from all backgrounds. The team at Heart Math Tutoring is specifically committed to supporting racial equity, both internally and externally, and is in the midst of several trainings and initiatives focused on supporting an inclusive work environment and providing culturally competent support to our students, >90% of whom are people of color. As an equal opportunity employer, Heart Math Tutoring is committed to providing employment opportunities to all qualified individuals and does not discriminate on the basis of race, color, ethnicity, religion, sex, gender, gender identity and expression, sexual orientation, national origin, disability, age, marital status, veteran status, pregnancy, parental status, genetic information or characteristics, or any other basis prohibited by applicable law. Visit for more information.

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