The Education Assistant supports the Director of Congregational Education (DCE) and the Temple Israel Religious School (TIRS) families, students and office by being warm, welcoming, and helpful to our school families and students and by keeping the school running smoothly. In addition, this position serves as the liaison for families with young children. The Education Assistant may also work with Temple Israel clergy and staff to create and execute programs for families with young children. Successful candidates will have strong customer service and organizational skills, the willingness and ability to learn and use the database management system for TIRS/Temple Israel, the ability to multi-task, a positive attitude, and a strong attention to detail.
Major duties and responsibilities:
• The Education Assistant provides the professional “face” and voice of the school. You will answer school phones, take messages, and provide information to all callers. You must be friendly and supportive to all congregants, parents, teachers, and students. The assistant calls families and/or sends out emails as a reminder for registration and RSVPs for school events. During school hours, they assist students and staff as needed with obtaining supplies, kippot or snacks, as well as administering minor first aid, making calls to parents, etc.
• The Education Assistant coordinates with the Communications Associate to create flyers/publicity pieces (as necessary) and coordinates with the Communications Associate and lay leadership to helps keep Facebook updated. The Education Assistant maintains electronic student attendance and medical records, all email distribution lists and school calendars. The Education Assistant also assists teachers with bulletin boards and school displays. Each school year, the Education Assistant updates the school registration form, send out the forms electronically and using the database management system for TIRS/Temple Israel, tracks and input information into the database management system, follows up with families for registration, creates grade rosters, and working with the Director of Congregational Education and teachers, creates the class lists, etc. The Education Assistant will also assist with carpool drop-off and pick-up, warmly greeting students as they enter the TIRS building, and alerting teachers and the Director of Congregational Education of changes in drop off and/or pickup schedules. The Education Assistant will also be able to announce dismissal and other announcements (as needed) over the PA System.
• In keeping with the TIRS budget, the Education Assistant orders all supplies for both the office and teachers, orders/purchases refreshments for faculty meetings and family education programs as well as takes inventory of books and orders all books for classrooms.
• The Education Assistant maintains sign-in sheets for teachers and madrichim (teenage teaching assistants) and keeps accurate records of all teacher absences as well as tardiness. The Education Assistant, after review and approval from the Director of Congregational Education, will submit payroll to the Temple Israel Finance Director. The Education Assistant copies documents and helps assemble school materials for the Director of Congregational Education and teachers.
• The Education Assistant provides support for PTO events, as requested, helps set up for opening day of TIRS and special events. The Education Assistant, in coordination with the Marketing associate, will help prepare signage, supplies and setups for High Holiday children’s programming. The Education Assistant will keep all office, art, and teacher resource supplies and materials well stocked and, along with the teachers, organized.
Skills, qualities and knowledge requirements:
• Proficient in all Microsoft Office suite programs including Microsoft Outlook and have the database management skills, curiosity and persistence with learning and becoming competent in the database management system used by Temple Israel/TIRS
• Knowledgeable about Judaism and the Jewish calendar. Familiarity with social media and experience with outreach
• Must be well-organized and able to be independent and work in a fast-paced environment with regular interruptions
• Must be able to multi-task and possess a strong attention to detail
• Must be warm, personable, pleasant and possess excellent tact, phone etiquette and professional communication skills
• A successful candidate would be a positive role model for our youth and able to work with people of all ages
Education and experience:
Associate’s or Bachelor’s Degree desired and two to three years of clerical/administrative experience in a busy office environment. Knowledge of Judaism and related terminology.
Position available June (flexible with start date). Background and reference check must be completed prior to official start.
*$30,000 plus the ability to participate on a cost-sharing basis in various employee benefits plans offered (work week is 30 hours).
Specific hours to be determined. Days/Hours must include Sunday: 8:00 am – 1:00 pm, Tuesday and Wednesday (flexible start time) until 7:00 pm. Days/Hours must also include the High Holidays (Rosh Hashanah and Yom Kippur) in September/October.