Finance Manager

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Smart Start of Mecklenburg County (Smart Start or SSMC) is a Charlotte-based non-profit that funds local programs for children ages birth to five and their families. The organization is a catalyst for improving the lives of the 85,000+ young children in our community, with a focus on health, family, early education, and literacy. We mobilize resources and forge partnerships to support evidence-based policies, practices, and programs to ensure all children enter kindergarten healthy and ready to succeed.

Smart Start has a budget of over $30 million comprised of funding from the state of North Carolina, Mecklenburg County, and private donations and grants. SSMC funds approximately 25 programs annually serving over 25,000 young children and their families and administers Mecklenburg County’s MECK Pre-K program, which provides free Pre-K to children in the community. SSMC also operates programs and campaigns internally, including Dolly Parton’s Imagination Library, Guiding Parents to Services, Ready4K, and The Basics Mecklenburg. The organization is also the leader in research, data, convening and collaborating on issues related to children 0-5 in the Greater Charlotte area.

Job summary:
The Finance Manager is responsible for the day-to day accounting operations of the organization, including financial reporting, payroll and related benefits review & approval, contracts and grants compliance, accountability of accounting and contracting policies and procedures, and oversight of required accounting records maintenance. The Finance Manager is an active participant in the full accounting cycle to ensure that the organization’s accounting processes are timely, accurate and compliant with generally accepted accounting principles and NCPC Cost Principles, including pre-audit functions in accordance with contract and corporate policies and procedures, performing complex analysis of budget expenditures, assisting in the maintenance of proper budgetary controls, and coordinating and monitoring the daily activities of staff. Reports directly to the Finance Director.

Essential duties and responsibilities:
Financial management
• Work independently to manage the accounting and reporting functions of State and Other funded programs, including accounts payable, ACH payments, cash & in-kind reporting
• Perform and direct staff in completing technical accounting tasks, general ledger analysis and reconciliations, and assisting in designing effective budget models
• Analyze financial information (e.g. revenues, expenditures and cash management) to ensure all operations are within budget, contract compliance and corporate policies and procedures
• Direct, develop and train staff in the duties of administering State and Other funded program budgets
• Manage and improve systems and processes to ensure timely and accurate financial transaction entry, and monthly, quarterly, and annual close of financial statements
• Provide financial analysis and benchmarking as needed (i.e., historical trend analysis to predict future outcomes,) and recommend changes to improve operational efficiency and effectiveness
• Identify variances between actual and budgeted financial results, at the end of each month, quarter and annual reporting periods
• Promptly consult and/or advise Finance Director on operating budget polices & procedures issues or concerns
• Assist Finance Director in designing effective budget models and forecasting future budget needs
• Assist staff as needed with financial questions, including financial policies and procedures
• Monitor economic conditions as well as state and local legislative activity that affects the county’s financial landscape and/or immediate budgetary impact and communicate such events to Finance Director
• Prepare reports in compliance with contract requirements and assist in preparation of IRS Form 990
• Manage Accounts Payable (AP) process, ensuring compliance of all policies & procedures, and procedures enabling accurate and timely invoice payment
• Manage cash related tasks including cash receipts, on-line banking procedures, monthly bank related transactions are reconciled, and ensure cash availability prior to any payment processing
• Management of month end close processes including journal entries, payroll and related benefits, quarterly expense allocations, and accuracy of both fund and general ledger monthly financials
• Assist Finance Director to prepare annual budgets and forecasts as needed, and ensure NCPC budgets are accurately and timely processed in FABRIK and MIP
• Assist the Finance Director with special projects as requested
• Approve payroll and related employee benefits and complete reporting requirements
Contracts and related
• Manage all State and Other funding sources contracts and grants.
• Approve all Direct Service Providers Financial status reports, ensuring compliance with budgets and cost principles
• Manage Direct Service Provider’s contractor’s manual and meeting
• Manage Direct Service Provider’s annual financial monitoring
• Manage all aspects of Cash and In-Kind reporting requirements
Audit, compliance and reporting
• With assistance from other staff, manage annual review of accounting and contracting policies & procedures and advise of revisions as needed
• With assistance from other staff, manage preparation of audit requested items, annual audit package, year-end close process, 990, and form 5500
• Provide personnel and related benefit information required for audits, grants, etc.
• With assistance from other staff, manage fixed assets for all State and other funding programs
• Manage process to provide comprehensive monthly financial reports to non-finance staff with budget and program oversight
• Prepare monthly financial reports as directed by the FD for Finance & Audit Committee and Board

Education and experience required for position:
• Bachelor’s Degree in Accounting or Finance; CPA a plus
• 10 years’ experience in financial management and analysis (non-profit experience preferred)
• Previous management experience required
• SAGE MIP fund balance accounting software preferred
• Ability to synthesize large quantities of complex data into actionable information
• Ability to work and effectively communicate with team members
• Excellent business judgment, analytical, and decision-making skills
• Strong demonstrated use and knowledge utilizing PC based tools (Microsoft Office Suite Outlook, Word, Excel and Power Point), and a willingness and aptitude to learn other technology.
• Ability to consistently meet all deadlines
• Excellent judgment, communication (verbal and written) and listening skills
• Conscientious, organized and very detail-oriented
• Ability to work collaboratively and independently while managing multiple tasks and projects as well as to assess and change priorities based upon evolving agency needs
• Knowledge of generally accepting accounting principles and budgeting practices
• Motivated and results oriented

$80,000 – $90,000

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