Corporate Accounting Associate
The Spectrum Companies is an award winning commercial real estate firm headquartered in Charlotte. Some of our most notable development projects include Vantage South End, 300 South Tryon, the Kimpton Tryon Park Hotel, and The Prospect apartments. We have a positive, collaborative culture in an active and fun environment.
Primary responsibilities:
• Complete data entry for all time and attendance and personnel transactions such as new hire, termination, leave of absence, benefits deductions, etc. for approximately 100 employees
• Weekly processing of both property and corporate accounts payable
• Transmit and fund bi-weekly 401(k) and HSA payroll deductions
• Work with management and employees to resolve payroll needs and questions
• Serve as the primary relationship manager for outside payroll processor
Other responsibilities:
• Post and monitor child support payments and wage garnishments for employees
• Work closely with payroll company to ensure all tax deposits are made timely and resolve any tax notices
• Process any off cycle manual checks for adjustments or terminations
• Oversee preparation, printing, and distribution of accurate W-2s
• Assist CFO/Controller with 401(k) and Workers’ Compensation audits
• Ensure compliance with statutory reporting and filing requirements
• Maintain and audit PTO/Vacation balances
• Respond to unemployment claims and employment verifications
• Develop and implement payroll procedures to enhance the effectiveness of the overall process
• Setup new vendors and ensure receipt of accurate W-9
• Process yearly vendor 1099s
• Convey payroll polices to employees
Standards of performance:
• All payroll/personnel information will be kept strictly confidential
• Maintain accurate records of payroll documentation and transactions
• All payroll information received by noon on Monday of a payroll week will be processed for that week’s payroll
• If approved property accounts payable batches arrive at corporate by Friday at 5:00 p.m., checks for those batches will be mailed by the following Wednesday
• Corporate invoices will be processed weekly, and backup will be filed in an easily accessible manner
• All phone calls, e-mails, and voice mails will be handled immediately, if possible, and no later than the next day for both internal and external clients
• New vendor requests will be handled immediately, if time permits, or by end-of-day
Qualifications desired:
• 2+ Years of relevant payroll experience
Skills desired:
• General knowledge of payroll processing
• Extremely analytical
• Strong PC skills particular in the use of Excel
• Self-starter with the ability to work independently with minimal supervision
• Must be able to pay close attention to detail and understand oral and written directions
• Must be extremely organized
• Ability to work in a team-oriented environment
• Strong communication and interpersonal skills
• Flexible and able to respond to changing demands of position
• Comfortable in a small and open office environment
