Grants Accounting Specialist

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Pay rate:
Starting at $23/hour, Monday-Friday schedule

Mission-driven career opportunity:
One of the leading affordable housing nonprofits in the area, Habitat Charlotte Region partners with hundreds of families each year through affordable homeownership, home preservation and financial literacy training. As a Grants Accounting Specialist, you’ll play an integral role in our vision of a world where everyone has a safe and affordable place to live.

Why Join Habitat?
• Competitive salary and benefits
• Industry-leading healthcare, dental, vision, flexible spending accounts (healthcare and dependent care)
• Work/life balance supported by generous PTO
• Career development and promotion opportunities
• Casual working environment
• Retirement planning – a 403(b) with 3% organizational match

Basic functions:
• Coordinate and execute documentation, reporting, and invoicing of high compliance grants, including federal, state, and local grants. This position requires working closely with a variety of staff members, vendors/subcontractors, and grantors to ensure both process and outcome are in compliance with grant requirements
Coordinate grant reporting
• Support production of monthly, quarterly, annual and close-out reports for high compliance (mostly government funded) grants received by Habitat Charlotte Region
• Coordinate processes for collecting data necessary to generate required reports
• Complete the assembly and timely submittal of grant reimbursement requests, ensuring only eligible expenses are included, required documentation is complete and accurate, and reports are assembled per funder requirements
• Ensure timely and accurate submittal of any other funder-required reports
• Tracking the accomplishment of deliverables set forth in each contract
• Assist in project-specific grant assignments and submission of information to funders as needed
Coordinate grant invoicing
• Prepare invoicing for grant contracts on a timely basis
• Coordinate processes for collecting necessary back-up for invoicing by working closely applicable staff to ensure that invoices are correct, complete and tracked appropriately
• Collect time tracking reports from program staff and prepare billing backup reports. Maintain up to date salary and benefits information for necessary program staff
• Ensure that flow down requirements for subcontractors are being met
• Collect data and support report completion for Section 3 and Davis Bacon
• Complete initial review of reports and reimbursement requests completed by Senior Grants Accounting Specialist
• Prepare billing ledger for reimbursement requests to be completed by Senior Grants Accounting Specialist
Grant compliance
• Maintain a current knowledge of grant contracts and compliance and as needed research and make recommendations on complex compliance requirements
• Organize, file, and maintain copies of any documentation, reports and invoices required for grant audits and monitoring visits
• Coordinate the collection and maintenance of government grant-related information and documentation across departments
• Develop and maintain accurate files (including electronic database records) and tracking methods for the following aspects of government grants: funder communications, awards, contracts, draw requests, reporting, compliance, and grant closeout
• Ensure procurement of subcontractors is compliant with grant requirements, including but not limited to bid process, bid award, and subcontractor contract
• Update program documents annually to ensure required language for grants

Education and skills:
• Preferred experience with grant and contract reporting requirements
• Strong attention to detail
• Proficient in Excel, Word, PowerPoint
• Strong Organizational Skills
• Good Communication Skills

Physical requirements:
Ability to use a computer for up to 8 hours in a day

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