Special Project Program Specialist

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Under the direction of the Director of Special Projects, this position is responsible for the efficient and effective management of program activities secured through the Office of University Development. The Program Specialist will work closely with department, college, and other unit-level staff, as well as with University level offices to ensure the highest quality project and gift management. They will exhibit excellence in managing multiple priorities and maintaining productive collaborative work relationships.

Bachelor’s degree and one year of experience related to the area of assignment; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Graduation from a four-year college or university and at least three years of program associate experience; or an equivalent combination of training and experience.

Essential job duties:
• Responsible for day-to-day oversight of funded projects and gift administrative activities
• Facilitate philanthropic investments to advance the University’s priorities and programs
• Serves as a liaison between primary managers in the Office of University Development, faculty/staff and units University-wide (such as, but not limited to, the Office of Academic Diversity)
• Works closely with department, college and other unit-level staff, as well as with University level offices to provide funded project oversight and fund management
• Ensure program/project accountability through the development, maintenance, and monitoring of project databases, schedules and reports
• Provides advanced technical support to primary managers with pre- and post-award administration and stewardship
• Responsible for the coordination of financial reporting and oversight of the fulfillment of deliverables for programs
• Collaborates with Treasury Services, Unit Business Officers, and applicable faculty/staff to maintain accurate records and track charitable use of funding
• Drafts and submits required written progress and compliance reports, per funding agreements
• Collaborates with University Communications on all publications related to gift
• Provides logistical support for program activities/events related to funding (receptions, symposium, visits, etc.)
• Knowledge of the principles, practices, and ethics of fundraising and gift administration

Other work responsibilities:
• Facilitate community connections to provide support, mentorship, and capacity building opportunities related to assigned programming
• Participates and/or assists in special projects, and performs administrative duties, as assigned

Experience, skills, training and education:
• Two years of project coordination and administrative experience, preferably in a high-volume office
• Project management experience with the ability to independently manage multiple projects and deadlines
• Excellent communication skills including editing and drafting of communications
• High attention to detail, problem-solver/solution-seeker
• Strong interpersonal skills and customer service orientation
• Ability to manage sensitive and confidential information
• Proficiency in Microsoft and Google Suites; technology savvy, self-starter
• Salesforce or other CRM system experience
• Strong written and verbal communication skills

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