Office Coordinator
Lat Purser & Associates, Inc. is a commercial real estate company, operating for more than 60 years, in all aspects of the industry, including retail, office, multi-family and mixed-use development, tenant leasing, property management and brokerage services. We enrich lives through thoughtful real estate solutions and always stand for our Core Values: Do the Right Thing, Care, We are a Team, Be Intentional.
Job summary:
The Office Coordinator role is responsible for handling daily support operations of the office and its various departments. The Office Coordinator will assist the Executive Office Manager with ensuring office employees have the tools and resources available to work productively and meet company standards. This role is critical in keeping our office a positive, welcoming and productive environment.
Responsibilities:
• Manage and maintain IT infrastructure, including ordering and tracking of technology needs, managing the technology budget, acting as the point of contact for LPA’s technology consulting firm, CNP, and ensuring consistent hardware and software usage throughout the office
• Maintain physical and digital document filing protocol following established processes
• Assist Executive Office Manager with new employee onboarding, including technology needs, office space, security and necessary paperwork
• Monitor and order inventory for office and breakroom supplies, including stationary, furniture, appliances and electronics, as required, and track office management budget
• Manage and track office maintenance needs as required to keep the office clean and safe
• Maintain conference/community spaces and schedules and coordinate meeting reservations for office staff, including catering when necessary
• Answer telephone calls and e-mails from clients/partners, greet visitors to the office and ensure they are connected with relevant staff
• Facilitate mail and package deliveries, both incoming and outgoing, including USPS, courier and expedited delivery needs as required by office staff
• Meet regularly with upper management to report on technology updates and office needs
• Assist Executive Office Manager with relevant administrative tasks including office communications, organizing company events and booking transport and accommodations
Minimum qualifications:
The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:
• Strong written and verbal communication skills
• Excellent organization and ability to multitask to complete a wide variety of tasks
• Flexibility to adjust to new tasks, often with competing priorities
• Strong interpersonal skills to interact positively with all office staff
• Leadership ability to manage challenges and oversee office staff needs
• Attention to detail to ensure tasks are completed thoroughly and correctly
• Strong problem-solving skills and analytical abilities
• North Carolina Notary Public or willingness to become
• Associate or bachelor’s degree in business administration, communications or a related field
• 5+ years’ experience as an Office Coordinator, Office Assistant, and/or Administrative Assistant
• Proficiency with common Microsoft Office Suite tools
Work remotely:
No
Hours:
• Monday – Friday: 8:30 AM – 5:00 PM
• Office closes at noon on Fridays during the summer
Job type:
Full-time
Salary:
$50,000 – $55,000/annually, depending on experience
Benefits:
• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Vision insurance
