Project Coordinator

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This position is the project coordinator for the Department of Constituent Relations which now also includes the newly created Office of Corporate Engagement. Primary purpose is to provide support to the entire Department including administrative and budgetary duties, manage and assist in executing multiple executive level projects, special events and complex high-profile meetings.

Required minimum
Bachelor’s degree and one year of experience related to the area of assignment; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
University preferred
Graduation from a four year college or university and at least three years of program associate experience; or an equivalent combination of training and experience.

Essential job duties:
• Provides day-to-day coordination and administrative support to the team including: tracking and reporting on projects; coordinating and distributing communications and other materials; preparing, editing, and maintaining reports and meeting notes as requested; scheduling, coordinating and preparing materials for in-person and virtual meetings, conference calls, and events
• Work with the department to establish internal project management procedures and policies
• Coordinate and execute events with high profile internal and external constituents
• Manage and coordinate multiple calendars including schedule meetings and appointments with internal and external leaders
• Make travel arrangements involving high ranking external public and corporate officials and internal Chancellor and Cabinet level officials
• Manage departmental budget
• Direct access to, or responsibility for, cash and credit card information, University property disbursements or receipts, and extensive authority for committing the financial resources of the University
• Manage contact information with updating records and tracking communications
• Direct responsibility for secure handling of sensitive and/or confidential information
• Completes various other administrative tasks as assigned

Departmental preferred experience, skills, training and education:
• Bachelor’s Degree from an accredited institution
• Three to five years of project coordination and administrative experience, preferably in a high volume office
• Project management experience
• Experience in reconciling budgets
• Proficiency in Microsoft and Google suites
• Experience in government and governing body protocol
• Excellent communication skills including editing and drafting of communications
• High attention to detail
• Ability to independently manage multiple projects and deadlines
• Strong interpersonal skills, warm personal style, and a customer-service orientation
• Ability to manage sensitive and confidential information
• Salesforce or other CRM system experience is preferred

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