Executive Assistant

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Overview:
You know what seems cliche – when people ask if you are a team player. Many times, it’s because it means being willing to do work that no one else wants to do. Well, that’s not the case in this role.

Thriving Charlotte-based Residential Interior Design firm is seeking an Executive Assistant that wants to be part of a tight-knit team, a team that truly cares about the work they do and the people they serve. This team also cares that you feel like you are part of the team.

To be successful in this role, you need to be detail-oriented and be willing to meet and exceed high standards. Think 3 steps ahead, and be ready to learn, and own your role in this company.

This is a part-time 1099 Contractor role starting at $15 – $18/hour for 15 – 20 hours a week. Work is primarily virtual and flexible.

Ideal teammate:
• Emotionally Intelligent
• Accountable and Reliable
• Exceptionally Organized
• Resourceful and able to Adapt Quickly to Change
• A Heavy Sense of Follow-through
• Diligent and Responsible
• Thorough and Knowledgeable
• Approaches Tasks and Projects with a “Can Do” Attitude
• Flexible to the Needs of the Team
• Stewardship Mindset
• Brings Levity and Warmth to a Room

Responsibilities:
• Manage Inbox and Plan Tasks Accordingly
• Purchase Tracking and Deliverable Management
• Clerical Support and Data Entry
• Contact Record Management
• Manage Timelines and Projects
• Knows the Secret Code is: Overachiever
• Coordinate Events and Appointments
• Utilize Project Tools to Help Keep Projects Moving
• Vendor Relationships
• Client Deliverable Prep (Presentations, Quotes, Orders, etc.)

Deal breakers:
• If you can’t read the room
• If you aren’t detail-oriented
• If you are easily flustered
• Taking things personally
• Unable to finish tasks to excellency
• Treating tasks as just tasks, without personal investment
• Treating others like a number instead of a person

Tech stack and fluencies:
• Outlook and Excel are a MUST
• Slack
• Toggl
• Dropbox
• Trello (will train, but a perk if you know!)
• MS Suite
• Dubsado (will train, but a perk if you know!)
• Exceptional Phone Etiquette
• Exceptional Email Etiquette

Learn more about our firm at www.dwellbycheryl.com