Executive Assistant to the Executive Director

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Job summary:
Provides executive-level support for the Executive Director, the Administration Council, and enterprise ministries. Serves as the primary contact for all ministries reporting to the Executive Director.

Bachelor’s degree from a four-year college or university; and five years related experience; or the equivalent combination of education and experience. Computer knowledge – Microsoft Office suite, internet and database concepts.

• Coordinates and arranges meetings, prepares agendas and meeting packets, and maintains minutes of meetings for all Administration Council committees
• Provides and prioritizes clerical assistance as needed for the Executive Director, Human Resources Director, and Finance Director, including correspondence and check requests
• Takes phone calls and directs them in a polite and professional manner; takes messages as needed
• Manages Executive Director’s day-to-day calendar, schedules meetings, and coordinates appointments, prioritizing as needed
• Greets scheduled visitors and conducts to appropriate area or person
• Serves as a link between the Executive Director and the staff
• Maintains all corporate documents to include Session resolutions and bank signature cards
• Organizes and maintains file system, files correspondence, and other records
• Maintains departmental information to include Administration Ministry team notebooks, and other related materials
• Coordinates hiring processes to include background checks, new hire paperwork, and applicable benefit explanations
• Prepares on-boarding schedule and additional resources for new hires
• Additional support and special projects as needed by the Executive Director, the Human Resource Director, and the Finance Director
• Coordinates travel arrangements for the Executive Director and potential new hires
• Participates in rotations as assigned: Receptionist relief during lunch and/or breaks
• Provides backup coverage as outlined and structured by Human Resources
• Additional duties may be assigned

Knowledge, skills and abilities:
• Ability to organize and initiate work with a minimum of supervision
• Demonstrates strong organizational skills with attention to detail
• Excellent verbal and written communications skills
• Strong interpersonal skills
• Maintains strict confidentiality
• Dependable and adaptable
• Shows good judgment by prioritizing and escalating relevant information/issues for the Directors as needed
• Skilled at use of standard office equipment
• Ability to prioritize and manage multiple projects and adapt production timelines to changing conditions
• Ability to work both independently and collaboratively within a team to produce results


Physical and mental requirements:
• Physical requirements include but may not be limited to: frequent handling of files, books, boxes of documents, keyboarding, operating a telephone, and other office equipment
• Mental requirements include but may not be limited to: general math functions, intermediate reading, advanced reasoning, advanced speaking ability, and advanced writing ability

Work environment:
• The employee is occasionally required to be mobile throughout the building and attend off-site functions.
• The noise level in the work environment is moderate.