Human Resources Administrative Assistant/Payroll Specialist

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Job summary:
The Human Resources Administrative Assistant/Payroll Specialist assists the Director of Human Resources with onboarding, record maintenance, payroll and benefit administration and compliance, and provides excellent customer service and support to school employees.

Essential functions:
• Reply to employment inquiries – provide information on online application system
• Post, update and/or remove available job opportunities from various job sites, and notify designated internal colleagues of openings
• Verify employment of current and past employees
• Act in a confidential capacity handling external and internal inquiries from the public, employees, and departments
• Respond to employment verification / wage requests from state and federal agencies
• Process/update background checks and provide status / results to hiring managers
• Assist with onboarding new hires including processing paperwork, adding them to applicable databases, and notifying internal staff as needed
• Respond to, and process leave of absence requests
Payroll and benefits
• Notify departments of payroll cutoff date on monthly basis
• Process monthly payroll entries, time off forms
• Verify accuracy of entries and payroll reports
• Provide completed payroll/time off reports to Director of HR and CFO for review prior to submission
• Process benefit elections for new hires and qualifying events for current employees
• Research payroll and benefits inquiries made by supervisors and/or employees
• Troubleshoot and resolve payroll/tax issues or errors
Clerical and administrative
• Filing of monthly payroll / HR documents
• Creating new hire folders
• Remove and transfer terminated employee’s files
• Schedule Wellness Classes with approval from Director of HR, and assist with group function planning
• Complete monthly billing (benefits, vendor, etc.) and reconcile against HRMS
• Schedule meetings, interviews, HR events, take notes/minutes and maintain agendas
• On occasion, fill in for the Levine Building receptionist
• Other duties as assigned

Professional desired attributes:
• A thoughtful and proactive team member
• Discerning, thoughtful, and communicative
• Approachable, even-tempered, exhibits professional decorum
• Finds joy in serving and providing excellent customer service

Educations, experience and skills:
• Two-year degree in Business, Human Resources or related field
• Minimum of 3 years’ experience in related role
• SHRM or HRCI certification preferred
• Experience with payroll processing, (ADP WorkforceNow experience a plus)
• Exposure and knowledge of basic accounting preferred
• Friendly, out-going, precise
• Excellent verbal and written communication skills
• Willingness to assume and accept additional responsibilities
•Experience with Microsoft Office products, including Outlook, Word, Excel, and PowerPoint (MS Access a plus)



It is the policy of Charlotte Country Day School not to discriminate against any employee or applicant for employment on the basis of race, color, religion, national origin, age, sex, gender identity or expression, sexual orientation, disability, veteran status, or any other basis protected by applicable law.  This policy extends to recruitment, employment, promotion, demotion, transfer, layoff, termination, compensation, training, benefits and all other terms and conditions of employment.