Controller
Overview:
As a senior member of Blumenthal’s finance staff, reporting to its Vice President of Finance/CFO and working collaboratively with members of the finance team, the Controller will be responsible for the day to day operations of the accounting department of a busy, multi-venue Performing Arts Center. Working with minimal supervision, oversees the operation of the Accounting staff, as well as providing hands- on leadership for the accounting functions of the organization. Insures proper internal control procedures are in place for cash handing, ticket sales, contributions and event settlements. Applies accounting principles and procedures to analyze financial information, prepare accurate and timely financial reports and statements and assistance with budgeting and forecasting. Performs related administrative and professional work as required.
Responsibilities:
• Manage day-to-day accounting functions and processes
• Directs and supervises the Accounting staff of three (Senior Accountant, AP Staff Accountant and AR/Payroll Accountant); including preparation of performance evaluations annually
• Reviews the work of subordinates for completeness and accuracy; evaluates and makes recommendations as appropriate; offers advice and assistance as needed.
• Actively oversees the management of accounts payable, accounts receivables and cash flow. Follows up on receivables that are past due
• Reviews to assure that there are sufficient internal controls for handling cash, checks, credit cards and all other sources of revenue. Reviews inventory controls for food and beverage and other departments with valuable assets
• Reviews budgets, pricing and contracts for all events presented by the PAC. Works with BPA’s senior managers to analyze profit/loss of events and services contemplated and presented
• Plans and directs the timely preparation and reporting of monthly financial results of operations in accordance with generally accepted accounting principles, federal and state regulations, and financial reporting standards within the not-for-profit sector
• Reviews, analyzes and follows-up on monthly operating and G&A expense variances
• Performs continuous evaluation of chart of accounts to ensure it is current dynamic and relative to the organizational structure
• Receives and reviews various records and reports including operations reports, cash flow reports, expense variance reports, contracts, Call Center statistics, financial statements, reconciliation, audit reports, travel and expense reports, timecards, budget documents, tax returns, etc. Advises departments in the preparation of these reports to assure that they are accurate and informative
• Develops credibility for the Finance Department by providing timely and accurate analysis of budgets, financial reports, and trends to assist the CFO and other management executives in performing their responsibilities
• Studies, analyzes and reports on trends, opportunities and challenges reflected in the financial data to assist senior management in decision making and long range planning
• Assist the CFO in the annual budget process including presentation materials for the President, Board of Trustees and Board Committees. Establishes and communicates budget timeline and financial guidelines to department heads and Vice Presidents; assist in the preparation and administration of the operating budget
• Provides coordination, planning, and documentation support for the independent auditors related to the year-end financial statement audit, and other audit requirements, as necessary, including retirement and worker’s compensation audits
• Oversees the preparation of the Center’s annual 990 tax return and all other necessary tax and governmental filings
• Prepares data that is used for preparation for benchmarking studies and comparative peer reviews which the Center participates in
• Prepares financials for the Center’s basic operating grant and other grant funding organizations
• Supports resident company cash flows related to ticket sales and donations through the organization’s ticketing software
• Performs final month-end review of all account reconciliations
• Performs other related duties as required
Qualifications:
• Bachelor’s degree in Accounting or Finance and 10 years of accounting experience required
• CPA preferred
• COVID-19 vaccination required
• Excellent communication skills, both verbal and written
• Able to work successfully with different departments with a range of finance experience, from very little to very sophisticated
• Must be a team player who works well with others and encourages the same in those they supervise
• Must be able to work under stress, particularly in regard to meeting deadlines
• Strong technology skills, including proficiency with Microsoft Office suite with an advanced knowledge of Microsoft Excel
• Experience with ERP systems, working knowledge of Microsoft Dynamics Great Plains desirable
• Strong understanding of integrated business applications
• Familiarity with charitable organizations and fund accounting an asset
• Ability to establish priorities, work independently, and proceed with objectives with minimal supervision
