Executive Assistant

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Overview:
Seeking a highly qualified Executive Assistant to provide support to the CEO of a private equity firm in Charlotte, NC.

Minimum qualifications:
• BA/BS Degree
• 2+ years to C level executive (preferred)

Knowledge, skills, and abilities:
• Strong verbal and written communication skills
• Exceptional organizational skills and impeccable attention to detail
• High degree of professionalism in dealing with diverse groups of people, including board members, senior executives, staff, community leaders, donors, and funded partners
• Make appropriate, informed decisions regarding priorities and available time
• Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround
• Able to maintain a high level of integrity and discretion in handling confidential information.
• Ability to multitask and prioritize tasks

Responsibilities:
• Sophisticated calendar management for CEO
• Prioritize inquiries and requests while troubleshooting conflicts; make judgments and recommendations to ensure smooth day-to-day engagements
• Complete a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organization i.e: (order meals, event planning, etc.)
• Provide “gatekeeper” role, providing a bridge for smooth communication between the CEO and staff, demonstrating leadership to maintain credibility, trust, and support with the executive teams
• Replenish office materials such as snacks, printer supplies, paper, office supplies, etc. Other projects/duties as assigned for the overall benefit of the organization
• Making travel arrangements; and completing expense and mileage reports across four entities
• Prepare Word, Excel, PowerPoint presentations, agendas, special projects, and other documents in support of objectives for the organization as needed
• Be responsive to emails/texts/phone calls, with some contact outside normal business hours
• Extra: schedule appointments, dry cleaning drop-off and pick up, book sporting events for kids, schedule car maintenance, gift shopping/returns

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