Administrative Assistant
Job summary:
Work with the Office Manager to manage the office and personal affairs of busy executives with utmost confidentiality, patience, and white-glove service. The role will serve as the main liaison between the Founder’s family and various educational and medical programs while assisting with other special projects as needed.
Responsibilities:
• Manage all school-related contacts
• Coordinate meetings as needed while sharing information with relevant parties
• Proactively tracking school engagements, enrollment and event dates
• Maintain a secure digital filing system with relevant information including school portal logins and ongoing reports.
• Research, due diligence and project management
• Help plan company events and meetings
• Facilitate personal vehicle acquisition and disposition
• Additional Duties as Needed
Skills:
• Energetic and comfortable in a fast-paced, dynamic environment with multiple projects on hand at once
• Able to document, organize and manage large amounts of information with the utmost confidentiality
• Self-directed, resourceful, entrepreneurial and able to work without constant supervision
• Answer phone inquiries and direct calls for the executive team
• Able to conduct basic financial analyses
• Proficiency in Microsoft Office Applications (Outlook (calendar management & email), Word, PowerPoint, and Excel) required. Familiarity with Mac and Apple products a plus
• Good sense of humor
Qualifications:
• A BS/BA degree
• 4+ years of clerical and administrative experience in an office environment
• Experience supporting senior-level leaders + executives
• Strong time management prioritization skills and ability to meet deadlines
• Highly refined and professional verbal and written communications
• Valid Driver’s License and safe driving record preferred
• Experience with Budget Management & Cost Analysis
• Ability to be adaptable and adjust priorities quickly
Compensation range:
$45 – $55K + Discretionary Bonus – depends on experience.
Benefits:
• Healthcare (Med, Dental, Vision)
• 401K
• 2 Weeks Vacation
• Paid Parking
