Administrative Assistant

Overview:
Upscale commercial real estate firm is seeking an Administrative Assistant. This individual will maintain a high level of professionalism in addressing and coordinating property management issues including response to and resolution of any requests or concerns.

Responsibilities of the Administrative Assistant:
• Provide full administrative support including phone support, typing, reports, filing, and distribution of correspondence
• Coordinate and assist with meetings/special events held at the property as requested
• Update and maintain contact lists
• Coordinate, schedule, and assist with deliveries
• Ensure that invoices are processed properly, recording/maintaining invoice tracking spreadsheet, and submitting for payment
• Create, submit, distribute, and track vendor contracts
• Maintain Certificates of Insurance, W-9s, and any additional forms necessary
• Assist in reviewing and compiling monthly and quarterly reports
• Promote and foster positive relationships

Education/experience:
• Proficiency in Microsoft Office including Excel and Outlook
• Strong interpersonal skills; ability to maintain professionalism in a sensitive environment
• Excellent verbal/written communications skills
• Strong organizational skills
• Proven record of providing excellent internal and external customer service

To apply:
Candidates can email their resumes to Katie.Layton@trcstaffing.com