Front Office Administrative Assistant

This position is a part-time, 12 month position. Hours are Monday through Friday 12:00 p.m. – 4:30 p.m.

• Performs general administrative tasks including, but not limited to greeting all guests, administering the visitor management system, and informing Admissions of arrivals.
• Creates a welcoming and professional first impression for all visitors.
• Answers and manages all incoming phone calls to the school.
• Communicates in a positive and effective manner with staff, administration, students, parents, and visitors.
• Assists with the implementation of Admissions Open Houses, Admissions ISEE testing sessions, and all other Admissions related special events.
• Performs data entry and administrative support for Admissions.
• Manages Parent Volunteer Program tour scheduling process and communication.
• Serves as an active member of the Safety Committee, implementing safety procedures as outlined in the Emergency Operations Plan.
• Works collaboratively with the Admissions, Safety/Security, College Guidance and other departments.

• Must have excellent verbal and written communication skills
• Ability to manage and use Google products including gmail, drive and calendar
• Knowledge of record keeping methods
• Act in a professional and friendly manner at all times
• Strong attention to detail and excellent organizational skills are required

Providence Day School is committed to attracting and retaining outstanding employees through a compensation plan that compares favorably with those of other independent schools both locally and nationwide. Individual salary levels are competitive and are determined by educational background and experience.

To apply:
Applicants should submit a cover letter of interest, current resume, three letters of recommendation, and a list of references with telephone numbers. Materials should be sent to the provided email address.

This position is open until filled. Providence Day School is an equal opportunity employer (EOE).