Human Resources Administrator

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Charlotte-based Northwood Office was established by Northwood Investors LLC – a privately-held, global real estate private equity investment advisor that invests alongside institutional and private clients in a broad range of real estate opportunities globally – to provide a complete approach to fulfilling office space needs. Offering best-in-class services in commercial development, leasing and property management, Northwood Office is committed to creating and sustaining work environments that inspire by focusing on enhancing quality of life, productivity, flexibility, and community.

The Human Resources Administrator will provide both HR-specific and general administrative and clerical support to the HR team. This role will provide direct support to executives by scheduling meetings and appointments, making travel arrangements, and processing expense reports. Will be responsible for editing documents and presentations for both accuracy and aesthetics, entering and updating employee information within company databases, leading onboarding meetings for new hires, and handling HR invoicing. This role will also assist HR staff with specified projects on an ongoing basis.

• Prepare and distribute new hire materials
• Drive the new hire process
• Log HR invoices
• Manage travel and expenses for the team
• Drive employee communications (i.e., new hire announcements, monthly celebrations emails)
• Keep up-to-date HR-related materials (i.e., organizational charts, databases, dashboards)
• Maintain employee files according to local, state & federal requirements
• Process terminations, COBRA, insurance, 401(k) rollovers, etc.
• Meeting scheduling/calendar maintenance
• Assist in the year-round internal HR audit process, including running reports and reviewing materials for accuracy and completeness
• Prepare and conduct new hire orientations
• Create forms, templates, and other HR-related documents
• Maintain employee vacation accruals
• Payroll back up for the Office team
• Respond to employment and income verification requests
• Assist with organization of company events such as office socials and Open Enrollment meetings
• Support employee wellness program
• Support employee initiatives such as volunteering and employee engagement activities.

• 5+ years of administrative experience or a human resources background
• Strong attention to detail and concern for accuracy
• Strong computer and time management skills
• Strong Excel skills
• Microsoft 365 Office Suite fluency
• Basic understanding of Human Resources preferred
• HR software skills preferred but not required (Workday, ADP Workforce Now, M-files)
• Related keywords: human resources, hr, payroll
• Bachelor’s (Required)
• Customer Service: 5 years (Required)
• Human resources: 3 years (Required)
• US work authorization (Required)


• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Employee discount
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Tuition reimbursement
• Vision insurance

8 hour shift
Monday to Friday

Supplemental Pay:
Bonus pay

COVID-19 considerations:
To keep our team safe we are using a team approach to limit contact in the workspace. We have developed policies and protocols based on CDC and state guidelines.
• Remote interview process
• Personal protective equipment provided or required
• Plastic shield at work stations
• Social distancing guidelines in place
• Virtual meetings
• Sanitizing, disinfecting, or cleaning procedures in place