Director of Finance
Overview:
Reporting directly to the Executive Director, the primary role of the Director of Finance is to contribute to the overall success of Let Me Run by effectively managing all financial tasks for the organization. The Director of Finance will be a hands-on participative manager and will lead all accounting, business planning, financial reporting and budgeting for the national organization and its regions. This position will assist the ED in the development of and continued analysis of the organization’s financial operating model to meet financial and program growth goals.
Responsibilities:
This job description reflects the execution of essential Director of Finance tasks. It also reflects the assignment, supervision and management of essential functions; it does not prescribe or restrict the tasks that may be assigned. The Director of Finance performs a wide range of duties including some or all of the following. These tasks can be assigned to the appropriate staff within the finance department at Let Me Run, Inc., and volunteers as needs change. This position is a part-time role averaging 20-25 hours/week and will be located in Charlotte, NC.
Financial accounting and reporting
• Develop and maintain timely and accurate financial statements and reports that are appropriate for the users and in accordance with generally accepted accounting principles
• Develop, implement and ensure compliance with internal financial and accounting policies and procedures
• Ensure that all statutory requirements of Let Me Run are met including Charitable Status, functional expense reporting, restricted donations and funding
• Coordinate and prepare all supporting information for the annual audit and liaise with the Board’s Finance Committee and the external auditors as necessary
• Document and maintain complete accounting systems for cash management, accounts payable, accounts receivable, credit control and petty cash
• Reconcile bank and investment accounts
• Review monthly results and implement monthly variance reporting, working with Finance Committee
• Manage the cash flow and prepare cash flow forecasts in accordance with policy
• Oversee and manage inputting and reporting of all donations
• Oversee bookkeeping function including maintenance of the general ledger, accounts payable, accounts receivable and payroll
• Develop and implement policies and procedures to ensure that financial information is secure and stored in compliance with current legislation
• Manage the acquisition of capital assets and ensure that assets are properly recorded, amortized, and disposed of as appropriate
• Prepare annual charitable state returns in a timely manner as appropriate
• Liaise with the Finance committee as appropriate
• Assist the Executive Director and the Board Treasurer with financial reporting as required at the Board meeting and the Annual General Meetings
Budget preparation and tracking
• Establish guidelines for budget and forecast preparation, and prepare the annual budget in consultation with the Executive Director and Finance Committee
• Assist Regional Directors with the preparation of yearly region budgets and budgets for funding applications
• Assist Regional Directors and Event Directors with the preparation of event budgets
• Prepare national and regional budgets
Project management accounting
• Maintain financial records for each project in a manner that facilitates management reports
• Ensure that accurate and timely financial statements are prepared in accordance with contract agreements with funders
• Provide accurate and timely reporting on the financial activity of individual projects
Information technology
• Evaluate the need for new technology to meet the organization’s financial data processing, control, and reporting requirements
• Advise on appropriate technology that meets the organization’s information requirements and financial resources
General responsibilities
• Maintain regular communication with the ED through regular meetings, ensuring trust, transparency, and successful implementation of the strategic plan
• Serve as a staff liaison to these board committees: finance
Qualifications:
• BA or BS degree in accounting, commerce, or business management/administration
• 8 to 10 years experience of progressive financial responsibility
• Chartered accountant, certified general accountant, or certified management accountant designation is an asset
• Proficiency in the use of computer programs for accounting, word processing, databases, spreadsheets, email, internet
• Personal passion for the mission of Let Me Run
• Excellent project management skills
• Ability to attend weekend and evening events
• Written communication skills necessary for correspondence and document/presentation development
• Proficiency in Quickbooks, Microsoft Excel, E-commerce integration and reporting, and non-profit accounting practices
• Experience budgeting a national or multi-segmented organization, preferred
