Receptionist/Office Assistant
Overview:
The Receptionist/Office Assistant performs all functions related to receiving calls, clients, vendors and deliveries to the Firm and directs them to the appropriate individual(s). Maintains contact with attorneys, staff and clients and observes confidentiality of client and Firm matters. Performs additional Office Assistant functions as needed by the Firm.
Responsibilities:
• Meet and greet clients and visitors to the Firm
• Receive and distribute messages
• Operate multi-line telephone console relaying incoming, outgoing and intra-system calls
• Receive deliveries to the Firm and/or individuals in the Firm and route them accordingly
• Schedule and maintain system for conference room reservations. Ensure conference rooms are not double booked and pro-actively make appropriate changes as necessary
• Maintain neatness of lobby and reception area
• Distribute faxes electronically to correct recipient through E-mail
• Order lunches for functions in the Conference Center. Coordinate individual orders, delivery/pick-up and set-up, check request and room setup and clean up
• Coordinate monthly birthday celebrations
• Provide administrative/clerical support to attorneys/paralegals/secretaries for special projects as requested
Qualifications:
• High School Diploma
• Associate Degree preferred but, not required
• Active driver’s license with no major infractions on driving record
• Dependable transportation, with insurance
• Ability to life 15-20 ponds on a routine basis
• Excellent oral communication skills
• Interpersonal Skills – ability to work with many different personalities
• Strong Computer Skills – experience with Microsoft Office (Word and Outlook)
• Good Written Communication
• Ability to Multi-Task
• Detail Oriented
Benefits:
Gallivan White Boyd offers a robust suite of benefits for our Staff including: Vacation, Paid Time Off, 401(k) program, Profit Sharing, Paid Holidays, affordable Health and Life Insurance including Dental & Vision coverage, Critical Illness coverage, STD, LTD, Health Savings Account /Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses, Teladoc (24/7 access to a doctor by phone or online video), Pet Insurance and an Employee Assistance Program.
