Human Resources Assistant/Receptionist

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Husqvarna Group is a global leading producer of outdoor power products for forest, park and garden care. Our products include chainsaws, trimmers, robotic lawn mowers and ride-on lawn mowers. The Group is also the European leader in garden watering products and a global leader in cutting equipment and diamond tools for the construction and stone industries.

The job:
The Human Resources Assistant is responsible for the administrative support of day-to-day human resource operations, excellent customer service and knowledgeable assistance to internal and external customers of Husqvarna.

Essential duties:
• In this role the HR Assistant will handle both HR Assistant and Receptionist responsibilities.
HR Assistant responsibilities
• Generates access badges and maintains access system.
• Maintains I-9 documentation ensuring retention and destruction comply with Federal Laws.
• Maintain all filing (based on legal guidelines) and maintain the file room (cleanliness, when files are ready to be taken to off-site storage, etc.).
• Collaborate with legal and/or reputable third party agencies to ensure compliance of I-9 and employee file retentions and maintenance.
• Manage compliance and Department of Labor posters for Charlotte locations.
• Help prepare weekly reports and other departmental projects as needed.
• Supports the HR Department as needed on projects and specific tasks.
• Coordinate HR sponsored trainings and meetings (full-service coordination can include reserving the room, ordering lunch, scheduling group dinners, ordering supplies, compiling presentations, room and technology set up).
• Collect data from HR leaders and update organizational charts monthly.
Front Desk/Receptionist responsibilities
• Answers and redirects all incoming calls to the proper destination in a professional manner quickly and accurately. Assisting callers with general information effectively and accurately.
• Greets all visitors in a professional manner and announces to receiving party.
• Processes inbound and outbound mail accurately and in a timely manner.
• Signs for received documents/shipments and notifies departments of incoming packages.
• Maintains neat, professional appearance of lobby and front desk, updating front desk references as changes occur.
• Identify front desk back up as necessary.
• Order supplies for HR and other assigned departments.
• Serve as a co-point of contact for employees with property issues and Leasing company.

• High School Diploma.
• 2 years of experience in an administrative role.
•Associate or Bachelor’s degree.
•Experience working in a Human Resource department.

Knowledge, skills and abilities:

• Ability to write, speak and interact clearly and professionally.
• Detail oriented with good analytical skills.
• Ability to multi-task in a fast pace environment.
• Must be extremely organized with strong multi-tasking and time-management skills.
• Exhibit a high level of integrity and trustworthiness.
• Can handle sensitive information with the highest degree of integrity and confidentiality.
• Intermediate to advanced knowledge of MS Office applications.
• Customer service focused, responding promptly to internal and external customer needs.
• Team oriented, able to balance team and individual responsibilities.
• Flexible and adaptable to frequent change.

Work environment:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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