Bookkeeper/Office Administrator

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High-end boutique residential interior design firm has an opening for a bookkeeper/office administrator. This new hire is needed a minimum of 20-25 hrs a week. The candidate’s responsibilities will include general bookkeeping duties such as, but not limited to AP/AR, payroll, bank and credit card reconciliations, vendor deposits and payments, order tracking and reporting/fee analysis. Additional responsibilities will entail general administrative duties such as: correspondence, troubleshooting with the IT team regarding computer/network systems, maintaining the upkeep of office equipment, filing and seeing to the day-to-day management of office procedures and processes.

Responsibilities include but are not limited to:
• Maintain weekly, company specific financial reporting.
• Conduct and manage reconciliation of all cash and credit accounts.
• Work with Business Accountant to properly plan and escrow for specific financial obligations and conduct annual firm filings and tax returns.
• Manage bi-monthly payroll.
• Generate other company specific financial reports as needed.
• Manage invoice process and payment strategies for vendors.
• Work closely with the Project Manager to process all client orders promptly and efficiently to ensure maximum profitability.
• Maintain records of financial transactions by posting to accounting system of record, Quickbooks.
• Monitor financial outlets (Bank of America accounts, credit cards) for transactions.
• Process transactions in Quickbooks in an accurate and timely manner (within 2-3 business days).
• Pay all vendor invoices in a timely manner (within 2-3 business days of receipt).
• File quarterly sales taxes for the firm.

• Minimum 2 years bookkeeping/accounting experience.
• Experience in the interior design field is preferred.
• Business, Financial and/or Accounting undergraduate degree preferred as well as experience with Quickbooks.
• Self-starter and independently motivated.
• Able to manage priorities and multi-task.
• Exceptional attention to detail.
• Strong organizational and communication skills.